Bids for the 2012 Asia Conference are due 11:59pm EST, October 20th, 2011.
Please submit all bid materials to bidding@hpair.org.
Join Us in Shaping the Leaders of Tomorrow
History of the HPAIR Asia Conference
With over 20 years of history as Harvard's largest annual student-run event in Asia, the Harvard Project for Asian and International Relations creates a forum of exchange and facilitates discussion of the most important economic, political, and social issues relevant to the Asia-Pacific region. Since 1991, the HPAIR conferences have brought together students from the world's foremost universities and leaders in the fields of government, business, culture, and academia.
HPAIR's flagship event, the Asia Conference, is organized annually in cooperation with a leading Asian university. The conference is organized to achieve its three goals on which HPAIR was founded:
Why Host the HPAIR Asia Conference
The Host Country Organizing Committee (HCOC) has the opportunity to jointly organize Harvard University's largest annual conference in the Asia-Pacific region. Through this process, members gain the valuable real-world experience of organizing one of Asia's most prestigious conferences. By forging lasting relationships with delegates, Harvard students, and world leaders in business, politics and academia, members of the HCOC will find that organizing the conference is a uniquely rewarding experience.
The partnership university gains distinction and benefits of hosting the Asia Conference. HPAIR receives over a thousand qualified applicants every year, and hosts over a hundred world leaders in a wide array of fields. Universities who have worked with HPAIR in the past have enjoyed an elevated degree of international prominence and broad media exposure.
Expectations of the Host Country Organizing Committee
The HPAIR Asia Conference shall be jointly organized by the HPAIR Organizing Committee (HOC) and the Host Country Organizing Committee (HCOC), which consists of affiliated members of the partnership university. In particular, we are looking for a core group of active and professional team members willing to devote time and energy, and who have good English and communication skills. Additionally, the partnership university should be at a location where the HPAIR Asia Conference has not been recently held.
Below are some of the common responsibilities previous HCOCs have fulfilled. However, the exact responsibilities shall be entailed in a Memorandum of Understanding upon which both HPAIR and HCOC agree.
The Bidding Process
Eligibility:A group of ambitious and motivated students with full endorsement (logistically and financially) from an accredited institution of higher education. Experience in attending HPAIR conferences, though not mandatory, is highly recommended.
The Selection Process:The below guidelines are not meant to be a comprehensive list that are required to be included in the bidding proposal. Bidders are highly encouraged to be creative, yet professional with their proposals as these are important traits we look for in a HCOC. Past bidders have impressed us with statements of support from potential sponsors and the partnership school or ideas about how to improve HPAIR.
Each HCOC differs from year to year, but the most significant similarity among the different HCOCs during the bidding process is that they show, concretely, that they can deliver positive results in planning large-scale events. Ultimately, the decisions will be largely based on the professionalism, content, and enthusiasm of the proposal.
Additional Information
If you are interested in participating in the conference bidding process, please contact bidding@hpair.org.
October 20th, 2011 - Conference bidding proposals due.
End of October, 2011 - Video interviews held.
Early November, 2011 - Partnership university selected.
